Board of Directors Meeting Agenda June 2020

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BRATTLEBORO FOOD CO-OP BOARD OF DIRECTORS MEETING
Monday, June 1, 2020
5-6:45 pm
MEETING LOCATION
Due to COVID-19, this board meeting will be held online only.

Shareholders are welcome to participate.

Please contact Board Administrator (phone below) or board@brattleborofoodcoop.coop for link to join.

Board Administrator: 802-246-2820 or 802-257-0236, ext. 820
Next Board Meeting: July 6, 2020
AGENDA
Topic Board Action/ Outcome Leader
5:00 Soft start – How’s it going? Chat All
(15 min.)
5:15 Official Start of Board meeting
(10 min.) Welcome visitors: What brings you to this meeting? Share All
Agenda Review
Approve April meeting minutes (5/4/20) Motion to accept; vote Facilitator
5:25 GM: Report
(15 min.) GM report materials to include any communications from Sabine to either or both Board and Shareholders in chronological order in packet Listen/Ask questions GM, All
5:40 Breakout Groups: Shareholder Experience of Discount Program changes/Board Response Engage/role play All
(15 min.) Groups of three with roles of Shareholder, Board Member and Observer
5:55 GM Financial: Listen/Ask questions GM, All
(15 min.) Schedule and Prep for 3-Year Plan and Annual Business Plan (ABP)
6:10 Board & GM Policy Monitoring
(10 min.) Board Monitoring: QIV 4 Cost of Governance and QIV 5 Records Policy Motion to accept; vote Facilitator
Preparation for Upcoming Monitoring
GM: QII 3 Relationship with Employees Listen/Ask questions Sabine
Board: QIV 7 Board Officers; QIV 9 Board Relationship to
Shareholders; QIV 10 Board Committees
Read/Ask mentor In packet
6:20 Board Committees Respond to any committee requests Facilitator
(15 min.) o   Policy & Bylaws (including vote on discount prgm changes) Jerelyn
o   Board Member Recruitment Mary
o   Shareholder Engagement Judy
o   Ends Ad Hoc committee Beth
Reminders
FFT:   July Grace (Due: June 1) Aug. Tamara (Due: June29) Submit to Jerelyn
6:35 Meeting Outcomes
(5 min) What would you tell a shareholder about this meeting? Share All
6:40 Closing: Share All
(5 min) For you – what went well or not so well?  What is one thing you’re taking away from our meeting?
Parking Lot, 2020:
Revisit Co-op Bylaw re active patronage: Policies and Bylaw Committee
2020 Strategic Conversation Topics/Training
What does diversity mean in the context of our Co-op? What does inclusion look like in our Co-op?
Discounts
2020 Committees
Bylaws and Policies (Jerelyn)
Board Member Recruitment (Mary)
Shareholder Engagement (Judy)
Ends Taskforce (Beth)