Board of Directors Meeting Agenda: August 2020

  | Board Meetings, News from the Board of Directors
  BRATTLEBORO FOOD CO-OP BOARD OF DIRECTORS MEETING
Monday, August 3, 2020
5-7:30 pm
MEETING LOCATION
Due to COVID-19, this board meeting will be held online only.

Shareholders are welcome to participate.

Please contact Board Administrator (phone below) or board@brattleborofoodcoop.coop for link to join.

Board Administrator: 802-246-2820 or 802-257-0236, ext. 820
NOTE: Next Board Meeting: September 14, 2020  
AGENDA
Topic Board Action/ Outcome Leader
5:00 Soft start – How’s it going? Chat All
(15 min.)
5:15 Official Start of Board meeting
(10 min.) Welcome visitors: What brings you to this meeting? Share All
Agenda Review
Approve July meeting minutes (7/6/20 and 7/13/20) Motion to accept; vote Facilitator
5:25 GM: Updates Listen/Ask questions GM, All
(15 min.) Packet to include also any communications from Sabine to either or both Board and Shareholders in chronological order
5:40 GM Monitoring Reports Listen/Ask questions GM, All
QII 2  Financial Condition & Activities (includes FW 2020 Year End)
(20 min.) QII 4   Asset Protection
6:00 Breakout Groups – three per group Engage All
(10 min.) Prompt: How would you explain the FY 2021 bottom line to a shareholder?
6:10 Board Policy Monitoring
(10 min.) QIV 12  Management Succession Motion to accept; vote Facilitator
6:20 Preparation for Upcoming Monitoring
(5 min.) GM: QII 3   Relationship with Employees; QII 6  Shareholders NOTE: Will include discussion of survey data/demographics Read/Ask mentor in packet
Board: NONE Read/Ask mentor In packet
6:25 Board Committees Respond to any committee requests Facilitator
(20 min) o   Policy & Bylaws Jerelyn
o   Board Member Recruitment Mary
o   Shareholder Engagement (including Shareholder Feedback) Judy
o   Ends Ad Hoc committee Beth
Reminders and FYI
FFT:  Sept. Beth (Due: Aug 3) Oct. Jerelyn (Due: Aug 31) Submit to Jerelyn
September Board meeting – DATE CHANGE! Mark your calendar for 9/14 to avoid Labor Day
6:45 Meeting Outcomes
(5 min) What would you tell a shareholder about this meeting? Share All
6:50 EXECUTIVE SESSION: (See Bylaw Article 6, Policy QIV2) NOTE: Mary to record times and names of who made motions Engage Facilitator
(30 min) GM Evaluation
7:20 Closing: Share All
(10 min) For you – what went well or not so well?  What is one thing you’re taking away from our meeting?
Parking Lot, 2020:
Revisit Co-op Bylaw re active patronage: Policies and Bylaw Committee
2020 Committees
Bylaws and Policies (Jerelyn)
Board Member Recruitment (Mary)
Shareholder Engagement (Judy)
Ends Taskforce (Beth)